Yarmouth Coaches FAQ
Our Colts’ field assignor, Rosie O’Donnell, works with Yarmouth Community Services to schedule fields and times for all HOME games. Rosie schedules home game fields and times between 10am and 6pm on Sundays with one league game played on Saturday. Games cannot be played prior to 10 am. Away games will be scheduled by the hosting town. The season schedule will be posted on SoccerMaine’s website by mid-August.
Regular Season Requests: At the start of the season, Rosie will reach out to all coaches to ask whether they have specific requests for game times during the season. The scheduler will make every effort to honor those requests.
Each week prior to a game, the following occurs:
- Monday night prior to weekend: Email goes out to all coaches with draft schedule for the Sunday games. The email requests that coaches alert the scheduler if your team or the opposing team has a conflict.
- Tuesday night prior to the weekend: Final schedule sent out to coaches. Referees receive the schedule and are booked for each game.
For all HOME game conflicts:
- Find a new time that works for you and the opposing team.
- After you have determined a time that will work for both teams, email the new date, time, age group and gender directly to the field scheduler (Rosie O’Donnell).
- The field scheduler will contact you within 48 hours with a new game date/time.
- Nearly all conflicts should be known the week prior to the game, so that arrangements can be made for referees and fields.
For all AWAY game conflicts:
- Contact the opposing coach to figure out a date/time that works for both teams.
Friendly games are additional games that are not part of the regular season. Regular games are usually Sundays and Friendly games are added at the discretion of your coach, usually on Saturdays. Friendly games are a way to gain additional playing experience.
For HOME friendlies (at Yarmouth), you, as coach, find a date and time for the friendly that works for your team and the visiting team. Then, contact Rosie O'Donnell, our field scheduler, who will get you a field and refs for the friendly. Here's the process:
- Contact the away coach, determine the best date and time range for the friendly. It may be on a Saturday or Sunday.
- Contact Rosie and provide her the date, time, age group and gender for the friendly.
- Rosie will get back to you within 1-2 days to confirm the timing, field and refs for friendly.
For AWAY friendlies, contact the opposing coach to find a date/time that works for your schedule.
For practices: Yarmouth Community Services (YCS) determines the field use on weekdays due to inclement weather. You should receive an email from Yarmouth Colts alerting you of field closures. Coaches/Team Managers are then responsible for informing your teams. If there is thunder and lightning, please remove your players from the field for safety. You can use Team Snap for quick alerts to notify parents (added incentive to get all your team members’ families using Team Snap!)
For games: YCS occasionally closes the fields on the weekends, but typically they allow Colts coaches to make the decision on weather. Check the forecast before the weekend and communicate with the opposing team to determine whether your team will or will not play. If you cancel a home game, please ensure Matt or Cal Owen (Referee coordinators) are aware so they can communicate with the referees. Their emails are: firstname.lastname@example.org and email@example.com and Matt’s Cell Phone is: (207) 844-0798. It is up to coaches to reschedule canceled games due to weather.
It is good practice to connect with coaches regarding away games when weather looks challenging.
Colts will provide each head coach the appropriate amount of cash before the start of the season to cover all regular season games. Matt and Cal Owen are responsible for scheduling the refs for home games only. Their emails are: firstname.lastname@example.org and email@example.com. Please remember to inform Matt and Cal if a home game is canceled due to inclement weather. Also, Colts will reimburse you for scheduled friendlies’ referee fees (up to 3 friendlies). Please reach out to Karen Grosset (Karen.Grosset@tylertech.com), Colts’ Treasurer, for reimbursement of referee money for friendlies.
From the SoccerMaine Handbook (pg 9):
- Referee Fees
Each team will pay half of the referee fees directly to the assigned referees. Teams must pay fees in full in advance of the game. Referees will be instructed not to commence a game until they have been paid in full.
|Age Group||Referee:||Assistant Referee (each):|
|Under-9 & Under-10||$30/game||NA|
|Under-11 & Under-12||$40/game||$20/game|
|Under-13 & Under-14||$50/game||$25/game|
It happens! And usually there isn’t much time to make phone calls. But start by calling the Referee coordinators (contact info above). Please confer with opposing team’s coach and discuss options. Coaches from both teams discuss to see if there are any parents in attendance who are referees and, if not, teams will need to ask one of their coaches to referee the game.
The best way to avoid this situation is to cash your referee money check at the beginning of the season, and put in your coaches’ bag, divided up for the games and friendlies. Otherwise, you will want to sweet talk a parent into lending you the money, which you will promptly pay back.
It pays to be a prepared coach; keep an extra pair of cleats or shin guards in your coaching bag. Otherwise, there are times when young players may be ok in sneakers (not ideal but can pass the equipment check), otherwise, a parent/player will need to run home to get the equipment.
Again, this is about creativity, and ideally with families committed to Team Snap and noting their player’s availability, this should never come as a surprise. If it does happen, you can confer with the opposing team to possibly play down a player, or look at rescheduling if you know well ahead of time.
The referee ideally is helpful in this situation and they should address the situation. If they are unable to control, the referee should ask the coaches to address their parents.
We are fortunate to live in a town with fabulous parents who are often nearby, so utilize them to provide assistance. Team Snap is always a great tool for sending out quick messages as well.
Yes! We will provide a season-long curriculum with planned practice sessions well before the season begins. We will also have two coaching clinics (Aug and Oct) and we will share resources throughout the season. Coaches will also have access to a GPS coach to run practices a few times each season. Coaches are also welcomed to come and watch any of the high school training sessions to get some ideas for practice sessions.
Yes, Colts Director of Coaching, Mike Hagerty & the hired GPS coach are both able to help. We also encourage coaches to reach out to other coaches in Colts for support, help, and ideas.
GPS (http://www.gps-maine.com/) is a Premier Soccer Club in Maine that Colts has had a long-standing relationship with - mainly due to the fact that Coach Hagerty coaches for them. The GPS club has professionally trained coaches that town club teams can hire to support their coaches and kids. Colts hires GPS for coaching, coaches training, and season-long curriculums - they have proven to be a fabulous resource. The GPS coaches will work out a schedule with Colts Director Of Coaching (DOC), Mike Hagerty, to support Colts coaches.
None is required, though playing and coaching experience certainly makes coaching a Colts team much easier. Colts tries their best to provide resources, training, and coaching help for all of our coaches. Colts is also planning on making it mandatory (likely in 2018) for coaches to work to gain a minimal coaching license.
Interested volunteers can indicate that interest when they register their child for Colts. You can also email firstname.lastname@example.org to note your interest in coaching. All interested coaches come to a spring meeting to sort out who will coach with whom when teams are formed. If age groups cannot figure out the coaching staffs for each age, the Colts DOC, the Colts President, and the Colts VP will make coaching selections.
Currently for 2017 season, you do not. But we will make changes to that for 2018 and aim to have all coaches with the appropriate license & training prior to the start of the 2018 season.
Yes, Colts will reimburse coaches for licensing classes. We will share when those classes are offered, but feel free to check here too: http://soccermaine.com/coaches/
The coaching staff can consist of one head coach and as many assistants as teams want. All coaches must have a background check from Soccer Maine. There is a rule that only two coaches can be on the sidelines during games, so coaching staffs can sort that out on their own. Normally, the head coach plans and leads the practices and games. However, each team is encouraged to use the strengths of their staff in the best ways possible. The Team Manager (TM) is responsible for the majority of the communication to parents and other teams verifying schedules, attendance, etc. Colts asks that TMs learn to use Team Snap so that all Colts teams are communicating in the same manner. TMs and head coaches work out the specifics about communication, which may vary slightly team to team.
There are many, many options - DOC Mike Hagerty has hundreds of books and magazines in his classroom that anyone can use - online is often the best place. Sites like these: http://soccermaine.com/coaches/, https://www.nscaa.com/, http://www.usyouthsoccer.org/coaches/, https://www.nfhs.org/activities-sports/soccer/
The Age Group Liaisons are a point of contact for parents/coaches to use for any questions that their coach may not be able to figure out. All Age Group Liaisons are Colts Board Members who have the resources to find the answer to your question(s). For the 2017 Season, they are:
SoccerMaine is the governing body for recreational soccer in Maine. Yarmouth Colts is one of the many teams within the SoccerMaine group? SoccerMaine, like YCS, asks that all correspondence (voice, email, etc.) be done through Colts. Understandably, they are not staffed to respond to individual requests from the many coaches in the state. If you have a question that you’d like to direct to SoccerMaine, contact Steve Fulton, Mike Hagerty or James McCaskill and they will contact SoccerMaine.
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